Chipmunk - Smart Microsoft 365 Offboarding & Archiving
Automatically archive OneDrive and Exchange data when users leave. Fast. Secure. Compliant. Cost Effective.
How It Works
Detect
Chipmunk identifies and monitors disabled users automatically via Microsoft Entra ID.
Archive
Seamlessly archives OneDrive and Exchange data to your Azure Blob Storage securely.
Restore
Restore archived files and mailboxes with one-click via an intuitive web portal. Chipmunk Information Panels
Why Archive Microsoft 365 User Data?
- Avoid paying for inactive users with expensive E3/E5 licenses
- Prevent data loss from account deletions after employees leave
- Ensure legal, compliance and audit readiness with retained communications and files
- Enable rapid access and discovery of archived content when needed
- Reduce Microsoft storage footprint and ongoing retention costs
Who is Chipmunk For?
IT Departments managing 500+ Microsoft 365 users Compliance and Legal teams needing fast eDiscovery Finance teams reducing licensing and storage costs Businesses needing secure, automated user data archiving
Trusted, Secure & Compliant
- Hosted in YOUR Azure Tenant (no third-party storage)
- Full audit trails
- Complies with GDPR, ISO 27001 and enterprise policies
Why Choose Chipmunk?
- Fully automated OneDrive and Exchange backups
- AI Smart Search for rapid discovery
- Simple and intuitive restore interface
- No vendor lock-in - your data stays in Azure
- Compliant and audit-ready by design Chipmunk vs Microsoft Comparison
Chipmunk vs Microsoft Retention Costs
Keeping inactive user data in Microsoft 365 becomes extremely expensive over time. Microsoft requires active licenses for retention, while Chipmunk offers a more cost‑efficient solution.
Microsoft Retention
Microsoft requires businesses to maintain active licenses for retention purposes or purchase additional archive licenses.
Microsoft Option Costs Per User
Microsoft 365 E3 license$23–$27 USD/month Exchange Online Archiving add-on~$3 USD/month Total cost per inactive user$26–$30 USD/month For just 100 departing users, you would pay: $2,600 - $3,000 USD every month $31,200 - $36,000 USD every year And that's just to keep their data accessible.
Ongoing license costs for inactive users Limited storage options Complex retention policies
Chipmunk Retention
With Chipmunk, you pay a low platform fee and a small annual charge per archived user. (Prices shown exclude Azure infrastructure costs.)
Chipmunk Cost Structure
Monthly platform fee$200 USD/month Per archived user fee$10 USD/year Azure infrastructure (storage/compute)Additional Example: 100 users archived (excl. Azure infra) $3,400 USD/year Savings vs keeping Microsoft licenses (100 users): ≈ 89–91% reduction $27,800–$32,600 USD saved per year Excludes Azure infrastructure costs, which vary by retention period and storage class.
You own your storage, securely in your Azure You decide how long to retain data Easily restore archived data anytime
Ready to stop overpaying for Microsoft licenses?
Chipmunk's solution allows you to maintain compliance and data access without the ongoing Microsoft 365 license costs for departed employees.
Calculate Your Microsoft 365 Savings
See how much you could save on departed-employee licenses Total active Microsoft 365 seats in your org Percent of users who leave each year (used as archived-user count) Chipmunk FAQ
Frequently Asked Questions
Q How quickly can I restore archived data?
Instantly, through the Chipmunk web interface. Our streamlined process ensures you can retrieve archived emails, files, and other content without delays or complicated procedures.
Q What if a user returns?
You can reinstate or restore the user's archived data any time. Whether an employee returns or you need to access their historical information, Chipmunk makes it simple to retrieve everything exactly as it was.
Q Is data secure and compliant?
Yes, all data is stored in your Azure environment with full audit history. Your information never leaves your control, ensuring complete compliance with your security requirements and regulatory standards.
Q How long is data retained?
You control retention, keeping data only as long as needed. Set custom retention policies based on your business requirements, regulatory obligations, or department-specific needs without paying for unnecessary storage.
Azure Cognitive AI Search Capabilities
Chipmunk leverages Azure's powerful Cognitive AI search technology, allowing you to easily search through departed users' emails and OneDrive documents for specific information. Find critical business data, project details, or compliance-related communications with intelligent search that understands context and meaning, not just keywords.